Photo Booth Hire Terms and Conditions
Studio34 Photography, Walden Gardens, Wolverhampton, WV4 4EX will provide a photo booth for your event according to the following terms and conditions:
Booking, Deposit and Payment
To secure your photo booth booking, a completed mandatory online booking form and a non-refundable deposit of £50 is required. We will email or write to you confirming the booking. The full balance will become payable 7 days prior to the event date and in all cases prior to the hire period commencing.
We will contact you 14 days prior to your event date to request full payment of the final balance due. Full payment should be made via bank transfer where possible and we will send you our bank details to facilitate this.
Under no circumstances will the photo booth be operated until payment has been made in full.
Package prices are available on the relevant days as stated on our website under pricing details but please note this excludes Public Holidays, including New Year’s Eve and Christmas Eve. Prices for Public Holidays are available on request. Please be advised that advertised prices and packages are subject to change without prior notification.
By placing a booking with Studio 34 Photography regardless of whether a booking form has been returned or deposit paid it is deemed that the customer has read, understood, fully agreed to and is bound by all our terms and conditions of hire.
Please provide as much notice as possible in the event that you wish to cancel your booking with us.
The £50 booking deposit is non-refundable in all cases and any cancellations will be subject to the following cancellation charges:
Within 8 weeks prior to the event date – 25% of the final balance
Within 4 weeks prior to the event date – 50% of the final balance
Within 2 weeks prior to the event date – 100% of the final balance
Insurance and PAT Certification
We have full public liability insurance and a copy of the details will be supplied upon request.
All of our equipment has been PAT tested and approved and a copy of the PAT test certificate will be supplied upon request.
Your photo booth will be made available for the hire time you have booked based on the actual usage time at the venue. Set-up and break down of the photo booth is added either side of your hire time.
We will arrive at the venue 1 hour before the hire time starts to set up and leave 1 hour after the hire ends and take down has been completed.
If we are not ready to start at the agreed time due to reasons within our control, we will still operate the photo booth for the full agreed hire time by extending the finishing time (venue permitting).
If the hire does not start at the agreed time, as setup has been delayed due to unforeseen circumstances that are not our fault, then the hire will still end at the time booked.
If we have setup on time, but usage of the photo booth does not begin at the agreed time due to over running of previous activities at the event, the hire will still end as per the agreed time on the booking.
Should allocated supplies be used, the actual hire time may be reduced.
Additional hours can be purchased on the night for £75 per hour.
Photos, Prints & Copyright
Our double print package will provide 2 printed copies on each visit, one copy for your guests to share and one for your album.
If you choose a package with multiple prints, the photo booth will print a copy for each person inside the booth at the time of the photograph being taken, up to maximum of 6 copies. You will also still receive a copy for your album with a multiple print package.
Usage of the photo booth is unlimited throughout the duration of the hire period.
The copyright of all images will remain with Studio34 Photography as per the copyright, designs and patents act 1988. By accepting these terms and conditions you are granting us the right to use any and all images taken at the event for marketing and promotional activities. This includes both digital, web and printed material.
We will endeavour to provide the supplies and equipment ordered at time of booking, but we reserve the right to substitute any or all supplies or equipment at any time.
We accept no responsibility for any loss or disappointment resulting from any printing failure or defective or imperfect prints resulting from circumstances outside of our control.
Photo Booth Set-Up and Venue Specifications
Both set up and break down of the photo booth will take approximately one hour respectively and this is included as part of our service to you.
Please inform us of any venue details that would delay setting up or break down such as stairs, long distances from unloading areas etc.
If there are any complications that lead to a longer setup and/or break down time then this will be deducted from the run time.
The equipment will be setup in one location only, as agreed on arrival and will not be moved elsewhere within the venue once set up.
It is the responsibility of the client to ensure that the venue permits the use of the photo booth on their premises before the event.
If there is any specific information that the venue requires from us (such as PAT certification etc.) then it must be made known to us at least 30 days before the event date in order that we can provide it to them in good time.
The client will arrange with the venue for sufficient space to be provided for the photo booth to allow safe use of the equipment by both the operator and guests.
The client will also arrange for the photo booth’s position at the venue to be close to an electrical socket of 220-240v fitted with a 13amp trip.
Please note that the photo booth draws 600 watts.
Please note we require ample room to install and run the photo booth. An adequate sized table will be required near to the booth. The booth measurements are:
Height 2.0 Meters Tall
Width 1.3 Meters Wide
Length 2.3 Meters Long
Damage to The Photo Booth, Equipment and Props
The client will be liable for any costs, expenses and losses incurred by Studio 34 Photography as a result of any damage to the photo booth or other hired equipment belonging to us that has been caused by the client or the client’s guests.
All props provided for the entertainment of guests during the hire session will remain the property of Studio 34 Photography. The client will be responsible for any loss resulting from theft or damage to the props during a hire session.
We will take every effort to prevent the loss or damage to your guest book created during an event, however, we will not be held responsible for any damage caused by guest behaviour.
We accept no liability for any damage to or loss of personal property arising from the use of the photo booth, props or any other hired equipment.
We will not be liable for any personal injury resulting from the use of the hired equipment. The only exception to this is where personal injury has been caused by negligence on our part, or one of our employees.
Technical Issues / Failure to Supply
In the unlikely event of a technical problem with the photo booth a refund will be given pro-rata to compensate for any time lost.
We will not be held responsible for any failure to provide a service of supplies or equipment if the operator has no control over the circumstances which may withhold all or part of the supply.
These circumstances may include but are not limited to:
– Traffic delays or breakdown of vehicles
– Severe weather conditions
– Staff illness
– Equipment failure
– Any delays in operating the unit for any other reason outside of our control
If a situation arises where we cannot physically attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible.
Please note that under these circumstances, our liability will be limited to a refund of all the monies paid.
If we are forced to fail to supply due to any venue or client issues, this will not result in a refund under any circumstances.
We accept no liability for any damage or loss that occurs from the use of the hired equipment. This includes any indirect, consequential or special losses or damages.
We accept no liability for any personal injury resulting from the use of the hired equipment unless caused by negligence by one of our staff members.
In all circumstances, our total liability to the client, whether for breach of contract, tort (including negligence) or otherwise shall not in any circumstances exceed a total of £3,000.
Your statutory rights will not be affected.
The client is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event.
If we feel that guests are mistreating the photo booth we will ask the guest(s) to leave the photo booth for the duration of the event.
Rude, threatening or abusive language or behaviour will not be tolerated. We reserve the right to stop the use of the photo booth and dismantle equipment without refund.
Strictly no food or drinks are allowed in the photo booth.
Acceptance of Terms And Conditions
The client accepts these terms and conditions by providing a booking form and the payment of the non-refundable £50 deposit.
If you have any other questions about our photo booth hire terms and conditions, please contact us.